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REGISTRATIONS

DEADLINES For registration or invoice requests write to registration@sistemacongressi.com

EarlyCLOSED!

June 7, 2024 (23:59 CEST)

RegularCLOSED!

July 15, 2024 (23:59 CEST)

Late

August 16, 2024 (23:59 CEST) 

The registration link will be disabled on August 17, 2024 at 00:00 (CEST).

After this date, only on-site registrations will be possible if places are still available.

Please note that the full conference kit and Gala Dinner cannot be guaranteed for on-site registrations.

REGISTRATION

Please note that you may register for:

 

ECM34

  1. Only ECM Satellite Events

  2. Only ECM Conference; Satellite and Workshops can be added as Other Services

 

ECM34 – EPDIC18

  1. ECM34+EPDIC18 Conference

Attending both Conferences will allow a 20% discount on the selected registration fees.

Discount is available for Conferences Fees only.

EPDIC18 Registration Fees HERE

 

WARNING

Please BE AWARE of the FOLLOWING:

Some satellites and workshops may overlap. Take a look at the timetables and programs for satellites and workshops, and SELECT your preferences on the online form.

 

Overlapping Satellites and Workshops:

August 25:

  • Introduction to CCP4 and CCP4Cloud

  • APEX5 & PROTEUM5 Workshop

 

August 26:

  • European Young Crystallographers Satellite meeting

  • Early Science on the NMX Macromolecular Diffractometer at the European Spallation Source

  • AIC-BMM Meeting of the Biological Macromolecules Section of the AIC

  • Crystallography in School

August 30:

  • Topas Users' Meeting

Student* reduced Topas Users' Meeting FEE must be selected only by STUDENTS participants.

The Organizing Secretariat will request payment for the 'Topas Users' Meeting' if the 'Student* reduced Topas Users' Meeting' is not selected along with the 'STUDENTS Conference fee' after the registration confirmation.

PRESENTING AUTHORS

For each abstract, at least one co-author must register for the conference (one registration - one abstract). The general rule is 'one abstract - one registration.' However, If authors have submitted second abstracts to M37, MS38, MS39, MS41, MS42, and MS43 sessions, they can make just ONE registration

To ensure inclusion in the conference programme, the presenting author (of either oral or poster presentations) must be registered by June 30 (CEST 23:59) for ECM34.

SOCIAL EVENTS PARTICIPATION

Help us not to waste any food or other planet's resources!

Organizers will reserve your seat only if social program items will be properly flagged in the registration form.

CONFERENCE FEES 

(22% Italian VAT included) 

ECM34 Conference registration fees include:

  • Access to all Conference Sessions

  • Conference Kit

  • Coffee breaks and Lunches as in the final program

  • Welcome Cocktail (Monday, August 26)

  • Conference Concert

  • Public Lecture

Conference dinner is NOT included.

 

All delegates who register as ECA Member will be subject to confirmation by the ECA membership database.

If you want to become individual ECA member, and benefit from the reduced registration fee, please click here

*Student registration is available for undergraduate, graduate and Ph.D. students.

Proof of “student status”, should be sent to registration@sistemacongressi.com.

 

**Retired persons are considered delegates over the age of 65 (including those who turned 65 during the year 2024) and who are NOT regularly employed.

Proof of “retired status”, should be sent to registration@sistemacongressi.com

 

***Exhibitors are encouraged to extend invitations for the Conference to colleagues, customers, or suppliers. Once they have used all the registrations included in their sponsorship agreements, they are kindly requested to register any additional invitees via the online registration form, selecting the 'exhibitor' fee.

ECM34 SATELLITE EVENTS REGISTRATION FEES

(22% Italian VAT included) 

Access to paid satellite events include:

  • access to SELECTED Satellite event sessions

  • coffee breaks and Lunches as in the final program

Access to a free satellite events include:

  • Access to SELECTED Satellite event sessions

  • Coffee breaks and Lunches as in the final program

ADDITIONAL FEES

(22% Italian VAT included) 

ECM34 Accompanying Person Package

Opening Ceremony and Welcome Cocktail (Monady, August 26)​

Conference Concert (Tueasday, August 27)

Public Lecture (Wednesday, August 28)

Half Day Padova Tour (Wednesday, August 28)

Closing Ceremony (Friday, August 30)

Access to all Conference Scientific Sessions, coffee breaks and lunches (except for the Opening and Closing Ceremonies) are not included for accompanying persons.

ECM34 Welcome Cocktail ticket for accompanying person

If you would like to register your accompanying person's only for the Welcome Cocktail, please select the 'Welcome Cocktail ticket for accompanying person' option in the registration form.

 

ECM34 Student Mixer

Everyone (students, postdocs, researchers) at the maximum age of 35 are welcome!

Included in the Ticket:

  • 1 drink

  • 1 food item

  

ECM34 Conference Dinner Ticket

The Conference Dinner is NOT included in either the participant or accompanying person registration fees. If you wish to attend the Conference Dinner, please specify the number of tickets you require in the registration form.

TOUR 1 - Venice and its islands

Saturday, August 31

See details HERE

TOUR 2 - Palladio and Prosecco Heritage

Saturday, August 31

See details HERE

HOW TO REGISTER

  1. Create your account.

  2. If you already have one, simply log in and register.

  3. If you have forgotten your password, you can reset it by clicking on "FORGOT PASSWORD?"

  4. Select your preferred Registration Category

  5. Once you have completed your registration, you will receive an automatic registration confirmation with a summary of the options you have selected.

  6. If you do not receive this e-mail, either your e-mail address has been entered incorrectly or the registration process has not been completed.

Please note that REGISTRATION CATEGORY and FEE cannot be changed individually, therefore write to registration@sistemacongressi.com if you wish to change Registration Category or Fee.

Please note that registration options not linked to a payment (included in the registration fee) may be edited until Friday, July 19, 2024

Additional tickets for the Welcome Cocktail and the Gala Dinner may be purchased during registration or by re-entering your account until Friday, July 19, 2024.  

Simply log into your account to do so.

 

By accessing your account anytime you will be able to check: 

  • your registration status

  • your purchased additional items, if any

  • any changes you have made (for example, your confirmation of attendance for the social events) 

 

The automatic system will send an email only if you purchased additional items. 

PAYMENTS

Fees must be paid in euros (€) by credit card (Visa, Mastercard, American Express) or bank transfer to Sistema Congressi.

Xpay, the online payment system of Nexi (our payment platform) guarantees the security of the transaction.

If you prefer to pay by bank transfer, you should first complete the registration form.

Bank transfer details and instructions can be found in the registration confirmation email.

Please note that admission to ECM34/EPDIC18 cannot be guaranteed until payment has been received in full.

If payment is still outstanding or delayed, registrations will be cancelled automatically and without prior notice.

On-site registration fees can only be paid by credit card.

 

INVOICE

The invoice will be issued and mailed to your email address in PDF format in due time. Possible delays may occur due to holiday periods or overlapping deadlines.

 

WARNING

Ensure that all invoice information is correct and complete!

Consistency in billing data is mandatory!

  1. If you select “billing to MYSELF as a private person" it means that YOU'll pay and the invoice will be in YOUR name. Please fill out all the mandatory fields with YOUR personal details.

  2. If you select “billing to a COMPANY/UNIVERSITY/INSTITUTION” it means that THEY will pay. Please fill out all the mandatory fields with the billing details of your Company/University/Institution, including invoice recipient.

It is mandatory to provide a Taxpayer Identification Number (TIN, VAT, Fiscal Code…). Please make sure to type the right one!

Failing to provide for the right billing invoice details will result in wrong invoices.

Reissuing wrong invoices is subject to a penalty fee.

A handling fee of 25% of the invoice total will be withheld in case a new invoice with amended data is requested.

The attendee's name will always be included in the invoice description.

The "Italian Public Institution" option is available exclusively for employees of the Italian Public Administration.

For employees of Italian Public Institution only - Solo per dipendenti della Pubblica Amministrazione Italiana

Nel caso in cui il partecipante richieda l’intestazione della fattura alla propria Pubblica Amministrazione è necessario seguire la seguente procedura:

  - FARE L’ISCRIZIONE ON-LINE

  - NELLA SEZIONE DEDICATA ALLA COMPILAZIONE DEI DATI PER LA FATTURA, SCEGLIERE “ITALIAN PUBLIC INSTITUTION” ED INSERIRE IL CODICE UNIVOCO UFFICIO

  - INVIARE A registration@sistemacongressi.com un "Buono d''ordine" o un'email contenente tutte le informazioni che la stessa Pubblica Amministrazione ritenga necessarie per l'emissione della fattura elettronica, sia in regime di split payment che di esenzione dell'iva.

CANCELLATION POLICY

Cancellation must always be confirmed in written form: write to registration@sistemacongressi.com and do not forget to include all your bank information.

Refund of fees, less € 50 for administrative charge, will be made for cancellations received before July 21, 2024 (23:59 CEST). 

After this date, no refunds will be possible. Refunds will be paid after the Conference. No refund will be possible in case of no-show.

 

In the event of cancellation of the conference, at any time, as a result of any event of force majeure or for other reasons that are beyond the control of the Organizing Committee, the registration fee will be partially refunded, depending on the circumstances and neither the Organizing Committee nor the Organizing secretariat shall be held liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Participants are highly encouraged to provide for their own insurance policy covering such events.

USAGE OF PHOTOGRAPHIC/AUDIO/VIDEO MATERIAL TAKEN AT THE CONFERENCE

By attending ECM34/EPDIC18, you acknowledge and agree as follows:

  1. to be photographed, filmed or recorded during meeting sessions and social programactivities

  2. that the organization of ECM34/EPDIC18 may use this material on its website or in electronic and print publications and on social media

  3. due to the prevalence of mobile recording devices in today’s world, ECM34/EPDIC18  Organizing Committee disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

 

Need assistance?

If you need assistance or information about registration procedures, payments and invoices, please contact registration@sistemacongressi.com

 

Answers can be delayed due to some overlapping deadlines or during holiday periods.

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